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Faculty > K.S. Geetha
K.S. Geetha

 

 

 

Academic Qualification

:

M.Com

Diploma in Modern Office Practice (Secretarial Practice) (1st Class)

Trained in

:   

MS Office and Tally 9

     

Position held

:

Accounts Assistant 

Professional Experience

LDC-IL Project, CIIL, Mysore.

15th April 2008 to 31st March, 2016(8 years)

Position : Office Assistant

Nature of work :

  • Responsible for office management - supporting academic / technical staff in office related works and supervising the administrative team.

  • Responsible for maintenance of various official files / documents / registers.

  • Responsible for processing of various official files/documents.

  • Preparation of various noting’s, drafting letters, Memorandum, Circular, Order etc.,

  • Maintenance of attendance of project staff & their leave particulars.

  • Maintenance of personal files of project staff.

  • Preparation of various certificates to project staff i.e. Experience, Address proof, NOC, Character certificate, Attendance certificate, Testimonial etc., as and when requested by them.

Academic meetings/programmes etc.,: 

Nature of work :

  • Assisted in organizing the workshops/programmes/short term projects in LDC-IL etc. i.e. scheduling the dates, preparation of noting’s, budget proposal, preparation of letters to the experts/participants, arrangement of food & accommodation to the invitees, making necessary arrangements in the conference hall, purchase of workshop kit, stationery & miscellaneous and providing all administrative support to the workshop coordinators.

  • Preparing letters/orders/Circulars/notes/ Calendar Events and other office correspondence.

  • Responsible for organizing the collaborative programmes i.e. Workshops, Seminars, and Conference in various institutes of the country. Reviewing the organizer’s proposal, preparation of noting’s, budget proposal, communicating the organizers about sanctioning of funding, institute’s norms etc.,

  • Responsible for purchase of equipments, stationery & consumables and servicing of equipments as per the requirement of the project.

  • Responsible for processing of files related to purchases, inviting quotations, organizing the Purchase committee meetings, preparation of comparative statement, issue of purchase/work order etc.

  • Responsible for stock maintenance, necessary stock entry in the respective stock register after purchase, scrutinizing the bills & certification, and processing the bill for payment.

  • Responsible for maintenance of stock registers i.e., Dead stock register, Stationery & consumables register and personal ledger for issuing various stock items to the staff.

  • Responsible for maintenance of LDC-IL stores and periodical stock verification.

Periodical Reports:

Responsible for preparation of necessary project reports & replies periodically as and when desired by the ministry;

  • Calendar of Events of the project - mentioning all the events to be conducted month-wise during the financial year with tentative budget including staff salaries and office maintenance etc.

  • Outcome Budget – Preparation the report by mentioning the projected outcomes and deliverable targets of the project in the next financial year.

  • Annual Report - Preparation the report by mentioning all physical achievements made by the project with respect to the scheduled targets in the previous year.

  • Periodical progress report of the project as and when desired by the MHRD.

  • Preparation of replies to Lok Sabha/Rajya Sabha questions/RTI queries w.r.t. LDC-IL.

  • Preparation of replies to various queries sought by the Ministry.

Accounts in LDC-IL

April 1, 2015 to till date

Nature of work :

  • Calculation of Salary and preparation of Salary Bill.

  • Preparation of letter and bank format to Canara bank reg. salary cheque deposit.

  • Preparation of letter to Professional Tax Office, Mysore.

  • Maintenance of Salary details in the Pay Bill Register.

  • Preparation of Honorarium note and contingent bill.

  • Preparation of letter to Canara bank reg. honorarium cheque deposit.

  • Preparation of letter to Professional Tax Office, Mysore.

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  • Preparation of Sanction Orders and AC bills for drawal of advances for programmes.

  • Collection and verification of vouchers after completion of the programme.

  • Preparation of statement of expenses along with vouchers.

  • Preparation of Notes mentioning the programme expenditure details.

  • Remittance of unspent amount to the concerned Budget Head of the Project in case of balance left.

  • Preparation of DC bills for the adjustment of advance drawn.

  • Preparation of Notes after due verification of bills – Telephone bills, purchase bills, honorarium bills, reimbursement of service bills etc.,

  • Preparation of Sanction orders & contingent bills.

  • Payment DDs to the respective companies/persons.

  • Calculation of TA/DA of Regular staff /Project Staff on their official tours based on their eligibility.

  • Preparation of Sanction Orders and TA bills

  • Settlement of TA/DA amount to the Participants/Invitees in connection with the Meetings/Workshops/Seminars/other programmes organized by the LDC-IL in CIIL.

  • And also on-site disbursement of TA/DA of the experts/participants, Honorarium, Food, Stationery and other miscellaneous bills w.r.t. the programmes in different parts of the country.

  • Responsible for incurring the expenditures within the LoC limit issued by the Ministry.

  • Keeping Track of Expenditures incurred under various Budget Heads of the Project.

  • Submission of the Expenditure Reports on Weekly, Monthly, Quarterly and Annually.

  • Providing Financial report to the Ministry as and when required.

  • Appropriation Register, Bill Register, AC Bill Register, TA Advance Register, Payment Register, Monthly Expenditure Register, Pay Bill Register etc.,

  • Updating the Voucher numbers in the concerned registers after the bills are passed.

  • Responsible for preparation of Budget Estimates/Revised Estimates by taking into consideration of overall estimated expenditures under each budget head i.e. Salaries (project staff payment), OE (proposed purchases/office maintenance), OAE & OC (proposed programmes & sponsorships) and TE (proposed tours of regular/project staff) head of the project during the financial year.

  • Submission of Financial reports to the Ministry as and when required by them.

Mother Tongue Survey of India (MTSI) Project,

August 2013 to till date

Position : Administrative support to Head, LDC-IL

Nature of work :

  • Responsible for maintaining the DVDs containing data’s of various Mother tongues received from the ORGI periodically.

  • Responsible for assigning the MTSI work for transcription/analysis to Linguistic Resource Person’s based on their mother tongues.

  • Responsible for collecting reports (both hard/soft copy) in the format prescribed by the ORGI and forwarding the same to ORGI.

  • Responsible for making payment of honorarium to LRP’s after due verification of their reports and bills.

  • Responsible for keeping track of the budget details sanctioned by the ORGI.

TRI Project

2013-14

Position : Assisted the Project coordinator

Nature of work :

  • Assisted the Project coordinator in engaging the Resource Person’s to the TRI Project i.e. preparation circular inviting applications, data base of the applications, organizing the selection committee meeting, preparation minutes, selection list, Memorandum and order to the selected candidates.

  • Preparation various noting’s, drafting letters and reports.

  • Assisted in organizing the expert committee meeting, preparation minutes.

  • Assisted the Resource Person’s in conducting the fieldworks – preparation questionnaire, processed file for drawal of tour advances (both TA & contingent), accounts settlement after their return from fieldwork.

  • Responsible for maintenance of field work reports and submission to KSTRI.

SPPEL – Scheme for Protection and Preservation of Endangered Languages

April 2013 – June 2014

Nature of work :

  • Prepared various noting’s, drafting letters on a daily basis.

  • Prepared Endangered languages list zonal-wise.

  • Assisted the coordinator in organizing the Core committee meetings (2 Nos.) to identify the list of institutions, group of researchers to work for the scheme (zonal-wise).

  • Orientation Meetings (4) (zonal-wise) to identify the Principal Investigator’s to work under SPEEL i.e. preparation notings, budget proposal, letters to committee members, making necessary arrangements for their local hospitality, preparation minutes of the meeting and forwarding the same to the members etc.,

  • Assisted the coordinator in engaging the project personnel - prepared advertisement & application format, invited quotations from the newspapers to publish in all editions (all over India) and given order.

  • Prepared data base of the received applications, assisted in organizing the written test/interview for the short-listed candidates, selection committee meeting, preparation of minutes, selection list etc.,

  • Preparation of memorandums and orders to the selected candidates.

  • Preparation Memorandum, order, agreement to Principal Investigators, SRPs & JRPs engaged in various institutes/universities under this scheme on outsource basis.

  • Prepared guidelines (TA/DA norms, Informant charges, usage of equipments etc.,) for fieldwork undertaking by the PIs, SRPs & JRPs under this scheme for data collection.

Other Experiences:

Mahatma Gandhi Institute (MGI), Moka, Mauritius & CIIL Collaborative programmes:

  • Assisted the coordinator in organizing the 3rd Project Advisory Committee meeting of the MGI & CIIL on 7th June, 2013 at CIIL, Mysore.

  • Assisted in organizing the 10-day training programme for 25 MGI delegates in CIIL, Mysore from 17-30 July, 2013 – preparation notings, budget proposal, drafting letters to MHRD, preparation of training schedule, arrangement of local hospitality etc.,

Trilingual Sri Lanka:

  • Assisted in organizing the 5-day discussion workshop on “Learning & Experience sharing Mission’ for 12 Sri Lankan delegates in CIIL, Mysore from 17-21 March, 2014 – preparation of notings, budget proposal, drafting letters to MHRD, preparation of workshop schedule, arrangement of local hospitality etc.,

CIIL funded programmes coordinated by Head, LDC-IL:

  • Assisted in coordinating various workshops, seminars, conferences funded by CIIL i.e. Reviewing the organizer’s proposal, preparation noting’s, budget proposal, communicating the organizers about sanctioning of funding, institute’s norms, accounts settlement etc.,

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International Mother Tongue Day

February 21st

  • Prepared notings, budget proposal, drafting letter to MHRD about Action Taken Report.

  • Prepared circular inviting interested participants among all the staff of CIIL for participation in the cultural activities & to show-cause their talents in their mother tongues.

  • Prepared the list of events scheduled on the day by collecting registrations among the staff.

  • Assisted in organizing the event with full-day cultural activities in the years 2016 and 2017.

  • Made necessary arrangements for Refreshment/ working lunch to all the staff.

Accounts

April 1, 2015 to till date

Payroll:

Consolidated Project Staff:

  • Calculation of Salary and preparation of Salary Bill.

  • Preparation of letter and bank format to Canara bank reg. salary cheque deposit.

  • Preparation of letter to Professional Tax Office, Mysore.

  • Maintenance of Salary details in the Pay Bill Register.

Workshop Mode staff/ Short-term project staff:

  • Preparation of Honorarium note and contingent bill.

  • Preparation of letter to Canara bank reg. honorarium cheque deposit.

  • Preparation of letter to Professional Tax Office, Mysore.

Income Tax:

  • Collection of Declaration Forms and supporting Investment Documents from the Project Staff.

  • Calculation of Income Tax of the Project Staff and deducting it from their salary every month.

  • Preparation of Income Tax deduction Statement - monthly, quarterly & annually.

  • Preparation of Form-16 on yearly basis.

Establishment Section, CIIL, Mysore

17th July 2006 to 14th April, 2008

Clerical Assistant:

Nature of work :

  • Assisting the Office Superintendent in processing of various official files/documents.

  • Preparation of various noting’s/ drafting letters on a daily basis.

  • Preparation of various Circulars/Memorandums/Orders/Certificates etc.,

  • Maintenance of Personal File and Service Books of regular employees.

  • Taking care of attendance, EL applications and joining reports of regular employees.

  • Taking care of Service Book entries in respect of leave account, LTC entries, increment, promotion, pay fixation etc.,

  • Preparing various monthly, quarterly & annual reports.

  • Making inward entry of all official documents and issued to concerned sections.

  • Preparation of various certificates of project staff as and when requested by them.

  • Assisting the OS in preparing various confidential reports, RTI matters, Court cases etc.,

Auditor and Tax Consultant, Mysore

1st Oct. 2005 to 15th July 2006

Assistant:

Nature of work :

  • Entering the purchase/sales details of clients in tally software.

  • Preparation of Balance sheet of various firms.

  • Calculation of Income tax of salaried persons/ business persons and E-filing.

  • Calculation of Commercial tax.

  • Assisting the auditor in other auditing works.

State Resource Centre, Mysore

10th June 2004 to 30th Sep. 2005

Accounts Assistant:

Nature of work :

  • Responsible for maintenance of various official files/documents/ledgers.

  • Processing of pay-roll of regular staff/project staff.

  • Processing of travel bills of regular staff / project staff.

  • Preparation of workshop/meeting proposals & budget estimations.

  • Settlement of accounts w.r.t. various programmes conducted in Mysore and different parts of Karnataka

  • Preparation of budget proposals, Expenditure statement and periodical financial reports

  • Assisting the Purchase committee, preparation of comparative statement and purchase/work order etc.,

  • Maintenance of Stock register and periodical verification.

  • Processing of purchase bills after due verification.

  • Maintenance of various ledgers, registers related to accounts work.

  • Assisting for Audit related works.

M/s Dot Com, Mysore (authorized WeP Printer Service Centre)

1st Nov. 2000 to 31st May 2004

Accounts Assistant:

Nature of work :

  • Responsible for office management – maintenance of various files, documents etc.,

  • Attending the service enquiries & allocation of calls to the service executives on a daily basis.

  • Preparation of quotations for purchase, Annual Maintenance Contract, Annual Service Contract etc., as and when enquired by the clients.

  • Preparation of various bills and responsible for collection of payments.

  • Taking care of staff attendance details and leaves account.

  • Maintenance of staff payroll, increment, bonus etc.,

     

Residential address

: 

L81, E &F Block, Ramakrishnagar, Mysore – 570 022

     

Mother tongue

Kannada

     

Other Languages known

: 

Hindi and English

     
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